Run the case. Run the firm. In one place.
ImmCase runs your whole immigration practice — clients, cases, documents, forms, communications, billing, student recruitment, and foreign-worker files — with live IRCC data, on Canadian servers.
Most tools make you choose between a cheap immigration tracker and a real business platform. ImmCase is both.
🍁 Immigration-native · Live IRCC data · Hosted in Canada
Your firm runs on a patchwork. It shouldn’t.
Immigration firms juggle a case tracker that can’t invoice, a CRM that doesn’t understand applications, spreadsheets for IRCC dates, a separate inbox, a shared drive, and a forms tool. ImmCase replaces all of it with one immigration-native platform — the case and the business around it.
What ImmCase replaces:
Five reasons firms move to ImmCase
Immigration-native to its core, with the depth to run your entire firm.
It runs the whole practice
Cases and student recruitment, foreign-worker/LMIA files, a full communications suite, and billing — one platform, one source of truth.
Immigration-native, live IRCC data
A purpose-built immigration data model plus live IRCC processing times, Express Entry and PNP draws, NOC wage data, and program intelligence.
🍁 Canadian data sovereignty
Hosted in Canada; your clients’ data stays in Canada — built for the privacy expectations of Canadian practice.
A configurable platform
Modules, fields, checklists, and automations adapt to your process — not a fixed app you outgrow.
The business, handled
Quotes, invoices, payments, client funds, communications, and reporting — the firm’s operations, not just its files.
Immigration-native case management
Every matter in one place — from first inquiry to final submission — on a data model built for the way immigration actually works.
- Cases — every matter from first inquiry to final submission, with full history.
- Applicants — a complete dossier (identity, education, employment, family, status, travel and refusal history) that’s reusable across applications.
- Applications — clean IRCC-style structure (program → category → stream → filing stage), including multi-applicant and family cases with shared dependants.
- Document checklists & templates — program-specific checklists so nothing is missed, templated per case type.
- eForms — fillable immigration forms populated from the applicant’s data. Stop re-typing the same details onto every form.
- Client account registry — track client funds and account activity, built for how immigration practices handle money.
Applicants
eForms & PDFs
Documents
Checklists
Client funds
Cases
Real numbers, not guesses
A credibility layer your clients can feel: current IRCC data surfaced right inside the case.
Processing times
Live IRCC processing times, so you set client expectations with real numbers.
Express Entry & PNP draws
Current draw results at your fingertips for cut-off conversations.
NOC wages & codes
Wage and occupation data maintained for work-permit and LMIA work.
DLI schools
Designated learning institution data for study-permit and student files.
Visa requirements
Entry requirements by country, ready when you need them.
IRCC news & forms
Program updates and the current forms library, surfaced in-app.
Run the sides of the business most rivals ignore
Student recruitment suite
Run the education-agent side of the business — track institutions, manage student files, and follow the commissions you’ve earned.
- Schools — manage the institutions you place students into.
- Students — full student files alongside your immigration cases.
- Commissions — track the commissions you’ve earned, end to end.
Foreign-worker & LMIA suite
Manage the employer side: foreign-worker files, employer records, and the occupation data LMIA work depends on.
- Workers — foreign-worker files in the same system as everything else.
- Employers & job offers — employer records and job offers, organized.
- NOC codes — the occupation data LMIA work depends on, built in.
Branded client portal
A portal where clients log in to see their case, complete intake, and upload documents — fewer status emails, cleaner files, a more professional experience.
One system for the entire firm
Everything in the ZaazCRM Standard edition ships with ImmCase — so the firm runs on one platform, with every touchpoint saved to the client’s file.
Inbox & email
Built-in email, with every message logged to the client.
Communications
SMS, WhatsApp, click-to-call with logging, and video meetings.
CRM
Clients, leads, and pipeline — immigration-aware from day one.
Sales & billing
Services catalog, branded quotes, invoices, multi-tax, multi-currency.
Documents & PDFs
Templated letters and PDFs populated straight from the case.
File sync
A secure per-client file workspace with desktop sync.
Tasks
Workflow and to-dos that keep cases moving.
Calendar
Calendar that syncs with your devices, plus reminders.
Notes
Capture context against any client, case, or applicant.
Plus configurable modules and fields without code, workflow automation, field-level roles and permissions, a full audit trail, multi-language (EN/ES/FR), and white-label branding.
However you’re comparing, ImmCase does more
| Prospects compare against | The ImmCase difference |
|---|---|
| Cheap case trackers | A real platform that also runs the firm — billing, comms, students, workers — not just a list of cases. |
| AI-autofill point tools | Autofill is one feature; ImmCase runs the whole practice, with live IRCC data and a real backend. |
| Generic CRMs (Salesforce/Zoho) | Immigration-native out of the box — applicants, applications, checklists, IRCC data — no costly custom build. |
| Legacy incumbents | Modern, configurable, Canadian-hosted, with live IRCC intelligence and a built-in comms suite. |
Trackers can’t run a firm; AI tools just fill forms; generic CRMs don’t speak immigration; the incumbents are dated — ImmCase runs the entire practice, with live IRCC data, hosted in Canada.
From first inquiry to final submission — and the whole business around it.
See how ImmCase replaces your patchwork with one immigration-native platform. Book a walkthrough tailored to your practice.